web meeting – audio video conferencing

December 17, 2010

Web Conferencing: The Advantages of a Browser Based Online Meeting System

Filed under: Communications — Tags: , , , , , , , , , — @ 3:49 pm
Dan Richmond asked:




If you are thinking about getting into web and video conferencing, then it is important to know what is required to operate any proposed conferencing system. Some systems run on proprietary software and need special equipment, while browser based systems usually do not require the installation of special software or equipment. Many organizations and individuals will find browser based solutions easier to use. Here are a few reasons why this is so:

1. They work on all operating systems. Do you have some users on Mac and some on PCs? Do you have some users who have Linux? If you want to connect all of these people together in one conference it may be impossible if you have to install special software to run your conference. In this case a browser based system that can run on all operating systems and all browsers allows you to connect with all of your staff or clientele without any worries about what kind of computer they are operating.

2. You don’t have to download and install software. Sure, people are becoming more computer-literate as time goes on, but downloading and installing software and getting the software to run properly can be an obstacle to some people. The good news is that with many browser based systems there is no software to download, because the installation is done on the technology provider’s host computer. Participating in a conference is as easy as going on line to view a website.

3. People anywhere in the world can go online and join the conference. With no equipment installation and no software installation to take care of, the door is open to widespread participation in your conferences. The only thing that you have to do is to notify your people and provide them with a url and a password and they can join in.

4. There is no problem with firewalls. Most offices and many individuals protect their computers and networks from hackers by using a firewall. This is good for security but can become a problem if you are trying to join people together in a conference. Many web and browser based systems are not affected by firewalls and no special instructions have to be given to conference participants whose computers may be protected by firewalls.

All of these factors add up to one very strong advantage of using browser based conferencing systems: they allow you to get maximum participation in your online events. With little or no technical obstacles, such systems make it easy for large numbers of people, using diverse equipment and with varying degrees of computer skills, to take part in online meetings. So, take a look at the various conferencing packages on the market at the present time and pick out one that is both easy to use and powerful enough to meet your communications needs.

Lois

December 7, 2010

Video Conferencing Will Help Your Business

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Melissa

December 3, 2010

How to Set Up a Video Conferencing Meeting

Filed under: Communications — Tags: , , , , , , , , , — @ 4:08 pm
David T. Moore asked:




Gathering people together at one time to have a meeting is truly an art, not just for everyday living, but particularly in the business world. The fast pace of workplace operations can often make it difficult to rally the work crew together to discuss important business matters. There a few simple steps companies can take to set up a video conferencing meeting so all involved parties can come to the table for discussions, policy making and project implementation.

The first step is to make sure everyone has all of their materials and the number to call before the meeting begins so they are prepared. All of the equipment set up and everything else will not matter if everyone does not have equal access to the conference. Meeting preparation is a key for establishing good relations amongst the conference meeting participants.

The next key step is to make sure all of the equipment works before the meeting takes place. Setting up a meeting and then finding out the equipment is faulty can spell disaster for business relations. Confirm that everyone is on board with their ability to see and hear each other in order to ensure a successful meeting takes place. The standard conference equipment is comprised of a special phone used for making video conference calls as well as a special moving camera that captures images and relays them through a big screen for all to see.

A big screen TV is used to provide a real time meeting that can take place across time zones and geographic locations. There is also software available for video conferences that make it easy to hold conferences over the web. A simple Internet connection, video camera and big screen TV are all of the tools needed to have a video conference.

Video conferences are becoming increasingly popular as busy schedules and time restraints are more prevalent. People can present business proposals or have employee meetings with the innovative technology of video conferences. It is a great tool to facilitate group meetings as well as interact with clients about buying products and services.

The steps for video conferencing are a simple one-two-three process of gathering employees and business colleagues for a meeting and making sure they have the appropriate number and paperwork. The next step is to make sure everyone has a working business phone, and access to the visual and audio feed, whether by video equipment or through a computer and Internet access, according the kind of equipment that is being used. The meeting can be enhanced and be given a personal touch when a video conference is used.

Kyle

November 25, 2010

Web Video Conferencing in the New Millennium

Filed under: Communications — Tags: , , , , , , , , , — @ 3:58 am
Magdi Mikhail asked:




Are you in need of something that can boost your business by more than half and still be able to save on the cost of production? Do you want to be able to monitor your factories and met with your staff on a regular basis though you are miles away from corporate? Web videoconferencing allows you to work on these things without having to worry about cost and impact on the business.

All that you need to do is just a website away. The need for expensive equipment has also been taken away since all the equipment you would need is inside the Internet and all of it is waiting for you. So let’s start web videoconferencing.

So how exactly does web videoconferencing works? Well, like the name suggests its videoconferencing through the web or the Internet. A participant needs a computer to start off and Internet access. Basically that’s all you need. Other things that may or may not be necessary are web cams, web conferencing software and a website to conduct the virtual meeting. Usually websites may refer to URL’s that act as the conference room for the meeting.

There are different kinds of web videoconferencing and different kinds of purposes. First one is the web meeting (web videoconferencing), this usual kind of web conference that let’s participants interact in a controlled Internet environment. Usually CEO’s and business executives have web meetings when they are out of town and on business. Not only can they visit their site often they can keep close tabs on people. Usually Web conferencing allow people on the go to keep up with the requirements of the office.

Live video is another kind of conferencing over the Internet or what young people call video chat. live video or video chat is just like text chatting only it’s done through the web cam. Just like web video conferencing live video is more or less like it in purpose and setup. While web videoconferencing uses software to support the video format of the live video this is because of the limited number of formats that can be streamed over the web.

Another kind of web conferencing tool is VoIP or Voice over the Internet Phone. The concept of VoIP is no longer new to us. Some people have started using VoIP software and sites as their primary phone for business, personal and technology use. Because of it’s virtual endless capacity to call inside and outside countries and not to mention computer call functionality.

That means even without a regular or mobile phone people can communicate anytime anywhere. Now if you apply that to whatever your web videoconferencing needs that you have, you are sure to get your money’s worth.

And lastly a dedicated Internet website that would cater to all the web conferencing needs that you have. As the name mentions it is a dedicated server that acts as the conference room of your company and a gateway for all other video conferencing you will have even outside the company.

Since this is a new tool for your company to use in it’s quest to become one of the best in the world, it would be wise to master all the requirements and the processes of web videoconferencing to reap the best results from it.

Denise

November 18, 2010

The Online Diary Planner Boosts Web Conferencing and Makes Online Meetings Unforgettable

Filed under: Communications — Tags: , , , , , , , , , — @ 12:12 am
Damien Ghosh asked:




As the world is metamorphosing into a global village, web conferencing, online meetings and webinars have become the buzzwords of the day. With the influence of globalization spreading even to the most remote corners of the globe, Internet conferencing, online meetings and web-based meetings have assumed new dimensions. Meetings that required to be hosted with much fanfare before are being conducted using web or video conferencing techniques. In the yesteryears, the arrival of the President of an organization from foreign shores was a special occasion. The branch office at home would gear up for his/her arrival a fortnight before he/she arrived, and give him/her a grand reception right from the airport. As the President stepped out of the limousine and entered the office, a red carpet would be laid out and a well-rehearsed event would be hosted in the person’s honor before everyone got down to work. Those days have disappeared now with the advent of web conferencing. Now, top-ranking executives visit subsidiary offices only if it is absolutely essential. Everything else is achieved through video conferencing. Training sessions, meetings, and presentations are now conducted through web conferencing. WebEx is by far the most popular web conferencing software. It helps you to ‘deliver real-time IT support to distributed company employees’. It also helps you to ‘minimize downtime while maximizing helpdesk productivity’. Dimdim web conferencing software is an exceptional Internet conferencing software that offers excellent web- conferencing solutions. Oracle web-conferencing and Microsoft web-conferencing are other renowned applications that support web conferencing. Microsoft has also launched a software that supports video conferencing. Several software companies are now producing software that can support web video conferencing. Some applications are even open source web-conferencing software.

All told, web conferencing helps to cut face-to-face meeting expenditures; travel expenditures that arise when executives fly to destinations in order to attend conferences; other inevitable expenditures that occur when a conference is hosted, such as venue, meeting equipment, food and drinks, and delegate accommodation expenditures. If you want a web conferencing comparison, you should try out web- conferencing with different software.

But web or video conferencing has its limitations. Web conferencing is about connecting with people who are far away and using sophisticated equipment that supports such conferencing. It is not about the conference or meeting per se. It is not about how you’ll set your meeting agenda, what the topics for discussion will be, how you’ll extract data from old documents and minutes of meetings and conferences previously held, it is not about how you’ll collate your data and facts, how you’ll streamline the meeting-data organization process so that you don’t feel lost in a sea of data when you decide to summon a meeting or call a conference. These deficiencies of video conferencing have been more than adequately made up by the online organizing tool commonly known as the online diary planner.

The online diary planner is a web-based application that enhances web conferencing by several degrees. The online diary planner is an application that allows you to manage data and documentation in a way that’s new and satisfying. The online diary planner and web conferencing are two sides of the same coin. The online diary planner is an application into which you can upload your list of contacts; the agenda, minutes, summaries and relevant documents of meetings; photos and details of venues; and other meeting-related information quickly and from which you can retrieve data as soon as you want. A part of the online diary planner is devoted to web conferencing too. The webapp allows you to share critical meeting data and agenda with key people of the organization through its Shared Meeting and Shared Agenda facilities. While you can use web conferencing to access and share meeting-related data via the online diary planner, the online diary planner ensures that your confidential data remains inaccessible and secure.

A reliable online diary planner furthers the goal of web conferencing by being available to you for use at zero cost. A free software, the authentic online diary planner can function in concert with web conferencing software to yield great results! Look up http://en.wikipedia.org/wiki/Online_diary_planner if you want to avail of genuine and free online diary planners for meetings and conferences. You can trust Wikipedia to give unbiased information.

Ana

November 1, 2010

Video Conference Unit

Filed under: Communications — Tags: , , , , , , , , , — @ 2:01 am
Shakir A. asked:




A video conference unit may be a piece of hardware of an entire video conferencing station set up and ready to participate in a video conference online. Here we will engage in the many video conference units available in the market for you to add to your video conference unite at the office. You may have a video conference unit set up at your end but it takes an entire organization to make that video conference unit work. Like the Cisco IPVC- this is a part of the Cisco IP Communications system and is a complete portfolio of IP video Multipoint Control Units and ISDN gateways for traditional video conferencing networks, and Cisco Video Telephony solutions. Cisco Video Telephony integrates video into Cisco CallManager to enable desktop video communications-making video as easy to use and administer as a telephone. Cisco MeetingPlace enables rich-media conferencing to make remote meetings as natural as face-to-face meetings of any video conference unit.

The Cisco IPVC 3500 series MCUs, part of Cisco’s complete IP videoconferencing solution, enables multi-party video conference units to partake using traditional video conferencing networks, ad-hoc conferencing for Cisco Video Telephony, and also enables scheduled video conferences without any restrictions for Cisco MeetingPlace. Many video conference units manufactured by the leaders in the industry seamlessly integrates voice, video, and Web conferencing capabilities to make remote meetings as natural and effective as face-to-face meetings for unmatched productivity gains. For easy setup and attendance of integrated voice, video, and Web conferences, Tandberg video conference units offer a Web browser interface and the most advanced integrations with the Microsoft Outlook and Lotus Notes environments. Meeting coordinators simply schedule the meeting and the Tandberg video conference unit does the rest at the flick of a button. Sometimes large businesses require the services of an entire video conference unit such as the Cisco MeetingPlace to handle pre-conference formalities and technical difficulties. These video conference units make all the requirements such as setting up the conference calls, inviting the participants and ensuring the equipment works better than expected. Then there are video conference units for smaller businesses that just require a simple PC and web cam along with a microphone and a number of people just log onto an online vide conference unit such as Yahoo, messenger or AOL that offer free video conferencing online. In addition to the hardware for the PC they will also need to have a high speed internet connection such as broadband to accommodate the compressing of video packets and transmitting them over the network.

Unlike these large video conference units the online video conference is mostly used by students and daily net meeting participants. No doubt there is no need for high resolution images and very good quality sound, but even these lesser known online video conference units are useful for small businesses that have used these and unite frequently to make faster decisions by conferring with their counterparts online over miles instead of spending valuable time and money traveling the distance.

Tamara

October 19, 2010

Video Conferencing Articles – Find Video Conferencing Related Articles on ArticlesBase.com

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Adam

October 13, 2010

Video Web Conferencing – Hot Communication Trend

Filed under: Communications — Tags: , , , , , , , , , — @ 2:12 am
Sonja Mishek asked:




It’s important for businesses to keep up with communication trends in order to grow and stay competitive in this tight economy.

One of the fastest-growing technology trends in communication is live video conferences. According to top industry analysts at Wainhouse Research, it’s growing at a rate of 24% per year.

Interactive video conferences allows you to meet with someone in Germany, Japan, and New York (or any other location you need) all at the same time – right from the comfort of your office or home. And the best part is no one has to spend thousands of dollars in travel costs or fly in a cramped flight for 18 hours.

Web conferencing makes it easier for businesses to get your work done and to close more deals quickly. Isn’t every business looking for ways to boost your bottom line, stay ahead of their competitors, and be more efficient?

Plus, video conferencing is now affordable for the smallest of budgets. Because many services are now web-based, the cost is much lower than just a few years ago and the video quality has vastly improved. All you need to hold an online video meeting is a computer or laptop, a reliable internet connection, and a web cam if you want to be seen.

Also, it doesn’t take an IT person to host a meeting or download or configure complicated software. Most services take under 3 minutes to install and are extremely user-friendly and simple to use – even for a beginner.

Not only can you see, hear, and communicate with more than one person at a time online, you can also review documents, power point presentations, anything on your desktop, just like you would in person.

Face to face communication is important for any type of negotiation and is more effective than impersonal teleconferencing or emails. Being able to see the person you are talking to builds trust and loyalty.

Imagine being able to meet with someone from Taiwan in the morning, someone from France in the afternoon, and someone from Washington in the late afternoon – all in the same day! Without either participant having to leave their office.

Businesses are quickly adopting video web conferencing as an essential tool to save time and increase productivity. In addition to helping to save the environment. One online meeting between 5 people saves 20 tons in carbon emissions. Not to mention the convenience and less paper wastage.

Video web conferencing is no longer a luxury service, but an essential and vital tool for organizations planning on expanding their business worldwide. Top Industry Analysts at Wainhouse Research predict that “Desk-top computer video conferencing software will be as essential to your business as your phone, fax, and email.”

Because online web meetings save both time and money, it’s becoming more popular and accepted as a replacement for meeting in-person. More and more businesses are meeting online every day. So if you want to keep up with the latest trend in business communication, and not be left behind your competition, why not consider implementing video web conferencing today?

Diana

October 10, 2010

10 Things I Hate About Video Web Conferencing

Filed under: Communications — Tags: , , , , , , , , , — @ 9:31 am
Sonja Mishek asked:




It’s difficult for business to survive during these tough economic times. So if you’re looking for ways to keep your competitive edge…

Watch out for these 10 things I Hate About Video Web Conferencing:

1) I live in Wisconsin and winters here are brutal. I like going on business trips to sunny California to get out of the frozen tundra! So meeting online makes my winter, warm business trip less likely.

2) Sometimes I would rather skip being “seen” on camera…especially when I’m working from home taking care of my sick child. Video web conferences makes face time easy – anywhere – any time.

3) Less business expenses to write off for taxes. Web conferencing slashes 68% or more off of business costs such as teleconference fees, long distance & international calling fees, courier fees, gas & insurance costs every year.

4) I’ll have to deal with more customers, suppliers, and remote co-workers on a daily basis because it’s easier to communicate better and more often online.

5) Possibility of being bumped up into a higher tax bracket because online sales presentations makes it easier and less expensive for you to double or even triple your revenue.

6) More time to sit in marketing plan meetings to grow your business since more routine business will be efficiently handled online.

7) More training sessions since it costs less to provide your sales reps timely, state-of-the-art, online training on demand. Web conferencing significantly lowers your training costs.

8) More meetings in general. Because online meetings are so economical, you can include key decision makers or employees – even if they’re located across the globe – to get your business done.

9) Less exercise! Because you won’t have to walk (or drive) to another building for a meeting, you’ll have better use of your time during the day.

10) It costs money! There’s no doubt that video conferencing reduces carbon emissions, is good for the environment, and is good for your bottom line…but it’s not free forever!

Carmen

September 10, 2010

Taken to Court – Video and Web Conferencing in the Judicial System

Filed under: Communications — Tags: , , , , , , , , , — @ 8:23 am
Dan Richmond asked:




Imagine receiving a subpoena to appear in court, yet instead of requiring you to physically be present at the courthouse, you are given a website address for a location and asked to appear at a certain time by visiting the website link. When the link is clicked, your living room or office magically transforms into a courtroom and you find yourself meeting face-to-face with a judge. This may sound like a fictional occurrence, but it’s not. The truth is, virtually attending court through a webcam has become an ongoing trend in the judicial system.

With limited resources and judges whose time is spread thin, legal professionals and court officials are embracing video and web conferencing for all stages in the legal process. An efficient way to increase work load capacity, drive down legal related costs and improve upon operational security, video and web conferencing tools are being used to:

Permit defendants to appear remotely – In criminal cases, court officials are allowing unlawful defendants to appear in court through video. This cuts back on the need to transfer violent inmates from a secure location to a non-secure location with civilians around, ultimately increasing courtroom safety, while at the same time saving on transportation costs.

Interface with clients, partners or co-counsel – Law firms are holding online meetings to collaborate on case work, share briefs, review contracts, update clients on case status and study legal paperwork.

Run evidentiary and settlement hearings and proceedings – Rather than dragging both parties into court, only to find out there is not enough evidence for a case, legal teams are presenting their evidence to a judge through video-based hearings. Online web meetings are also being used to conduct settlement hearings.

Depose clients and prep for trial – Attorneys are using online video conferencing to conduct client deposition and testimony prep. All parties log into the conference without having to travel to one general meeting place. These meetings can be recorded, archived and used/reviewed if needed further on in the case.

Consult with special experts – Legal teams are reaching out to experts who may be located in another part of the world and consulting with them on case issues. These experts are also appearing as expert witnesses in “court” (via video conferencing) without having to leave their home or office.

Research and discuss potential jurors – Rather than conducting jury selection in person, court officials are meeting with and interviewing candidates through video and web conferences. This is a great advantage for potential jury members; rather than sitting at the courthouse all day waiting to be called in and interviewed, they can remotely sign into the selection process from the comforts of their office or home.

Allow remote witness testimony – Witnesses are being allowed to “appear” in court without having to travel to the courtroom. In some cases key witnesses can be put in danger by appearing in court; allowing them to provide testimony from remote locations keeps them safe and removes security risks.

As one of the fastest growing technologies, video and web conferencing provides lawyers, judges, legal professionals, court officials and witnesses with an unlimited amount of options for conducting business inside and outside the courtroom doors. It won’t be long before trials move from being presented to a judge sitting behind a bench to trials being presented to a judge sitting in their office or in the comfort of their own home.

Michele
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